There are three things to consider when getting paid for overtime. These are:
- Company policy (set back-end)
- Overtime application
- Actual biometric logs
A. Company Policy
Your policy can either:
- Allow advanced filing of overtime applications or.. (OT has not been rendered yet).
- Allow overtime applications only after the there are actual biometric logs (OT has already been rendered).
This actually does not affect the pay-out but only determines when an employee can file for the application.
B. Overtime Application
The overtime application first needs to be approved as a step for the employee to get paid.
C. Actual Biometric Logs
This is the most important factor. Even if employees have approved overtime applications but don't have the actual biometric logs to support these, they will not get paid.
For example, an employee's shift is from 8:00 am to 5:00 pm and he logged in from 7:55 am to 8:30 pm. If he files for an overtime application from 5:00 pm to 9:00 pm (and his manager approves the application), he will only get paid for the duration of 5:00 pm to 8:30 pm.
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